Administrative and Caretaker Errors 400-28-150-15-05

(Revised 10/1/11 ML #3278)

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When the eligibility worker has made an administrative error or discovers a caretaker error resulting in an overpayment, the overpayment must be recouped. Process the overpayment in the child care computer system and send notification to the caretaker.

 

Overpayments can only be established for a maximum of 12 months from the date the error is discovered. Overpayments resulting from federally required improper payment claims may be established beyond the 12 months.

 

If the wrong provider is paid in error, that provider must return the erroneous payment. If the provider returns the payment to the county social service office, the county shall forward the payment to the Department of Human Services using the appropriate SFN 827, Credit Form. If the provider does not return the payment, contact the State Child Care Assistance Program office and they will initiate the collection process.